Barcode-tracked archive boxes, location hierarchies, movement auditing, and check-out/return workflows. The only cloud-native platform that manages both your digital documents and physical archives in one system.
Six integrated capabilities that bring your physical records under the same governance as your digital documents.
Generate Code128 or QR barcodes for every document, box, and location. Barcodes encode file plan series code, document type, and unique reference. Print on adhesive label paper in standard formats (Avery). Scan with USB scanners or mobile cameras.
Model your entire physical infrastructure: buildings, floors, rooms, aisles, shelves, racks. Each location has a barcode and capacity tracking. See at a glance which locations are full, which have space, and where every box is stored.
Create boxes linked to file plan categories. Track which documents are in which box. Generate box barcodes. Move boxes between locations with full audit trail. Set retention dates and destruction schedules.
When someone needs a box, check it out — recording who took it, where it's going, and when it's expected back. When returned, log the return. Both actions generate printed receipts as proof of transaction. Overdue items flagged automatically.
Every box movement is logged: origin, destination, who moved it, date, time, and reason. Complete audit trail for regulatory compliance. NARSSA-aligned tracking for government archives. Searchable movement history with date range filters.
Scan any barcode — the system identifies whether it's a location, box, or document and shows relevant actions. USB barcode scanners work instantly (keyboard emulation). Mobile camera scanning via the browser. Quick actions: view contents, check out, return, move.
NARSSA mandates physical records retention. Track boxes across multiple buildings and registries.
Media archives, tape libraries, production documents. Track physical assets alongside digital content.
Regulatory requirement to retain physical loan documents, contracts, and account records.
Original court documents, evidence files, and case records require physical chain-of-custody tracking.
Every step from creation to destruction, tracked and auditable.
From creation to destruction, every step is tracked, barcoded, and auditable.
Moving from spreadsheets or legacy systems? Our migration wizard imports your existing box records, location maps, and document inventories. Map your file plan, generate barcodes in bulk, and go live in days — not months.